ONSITE PRESENTATION INFO
NEW! Pre-Loaded Presentations
To facilitate smooth operations at the conference itself, we will have the presentations for all sessions prepared in advance so they are properly loaded and ready to run for the start of each session. This will help sessions get started on time and reduce technical difficulties. Your presentation as submitted to ACRM will be loaded on the ACRM laptop and ready to go. Our aim is to have each session start and end on time.
NEW! Speaker Ready Room
There is a Speaker Ready Room in the InterContinental hotel, room High Park. Visit the Speaker Ready Room if you have major changes to your presentation or would like to confirm or test your presentation. The Speaker Ready Room will be open daily 10:00 AM – 12:00 PM and 2:00 PM – 4:00 PM. If you would like assistance outside these hours, please contact George Vuturo, 703.623.6716. You do not have to visit the Speaker Ready Room if you do not have changes.
You will be responsible for introducing yourself and running your presentation. Please be sure to arrive 15 minutes prior to the scheduled beginning of your session to ensure a timely start. Please keep to the allotted timeframe, including time for questions and answers. Please try to finish 5 minutes before your scheduled time to allow for transition to the next presentation.
Handouts are not required and are your responsibility if you choose to provide them.
Using Video in Your Session?
Feel free to visit the Speaker Ready Room to test the presentation and video. You are also welcome to bring your presentation on a USB stick or even your own laptop if you are concerned about the video playing properly.
Conference faculty members who present a course onsite (Instructional Course presenters, Symposia speakers, Scientific Papers presenters, Poster presenters, session moderators, and course directors) must register for either the core conference or a single day. Faculty members registering for the core conference are entitled to the discounted “Presenter Rate.” Instructional Course faculty members who present the course onsite are not required to pay for the Instructional Course they present and have been pre-qualified for Presenter rates when registering for the core conference. Please make sure to select the Presenter rate when registering for the conference, unless you qualify for an even deeper discount. Faculty members may be eligible for additional discounts depending upon membership status. Members of ACRM, students, and early career professionals receive a substantial discount. Non-members receive a six-month introductory ACRM membership with conference registration.
Online Registration Instructions
- LOGIN — After clicking on the REGISTER NOW button, please login with your primary email address and password. Even if you have never logged into our system, we have created a record for you already in our database. If it is your first time logging in, use the default password, Password1, or click on the FORGOT PASSWORD? link to create a new one.
- Once you have logged in, click on REGISTER FOR AN EVENT.
- Select the PRE-/POST-CONFERENCE EVENTS – TORONTO link to register for Instructional Courses, Cognitive Training Course or the Vascular Disease Course
- Select the CORE CONFERENCE – TORONTO link to register for the full conference and/or ticketed events.
Please contact Sarah Barrah, Member Services Manager or by phone at +1.703.574.5845 if you have any questions or difficulties processing your registration.
PROMOTE YOUR SESSION
No one knows your presentation better than you. That is why ACRM has developed a wide variety of promotional tools to help you inform and invite the professionals who will benefit most by attending.
Check out the ACRM Marketing Toolbox and take your pick of graphics, logos, webpage links, and banner ads. Use them to effectively promote your session at your own institution, to students and mentees, and like-minded colleagues through your professional listservs, email communications, and PowerPoint presentations.
SPEAKER & PRESENTER REQUIREMENTS
Speakers and presenters are required to submit the following by Friday, 1 August 2014, using the Annual Conference System (some of this may already be completed)
- Learning Objectives
- For each presenter:
- A current CV or resume
- A signed continuing education (CE) agreement
- A signed disclosure form
- Your PowerPoint file if one will be used in the presentation (if all presenters will speak from a single slide presentation, these slides are only required once.)
The PowerPoint file will be reviewed to verify that: (1) all required Compliance Slides are included, (2) the content is suitable for our interdisciplinary audience, (3) the presentation is free of commercial content, and (4) the presentation generally matches up with the learning objectives for the session. You will have an opportunity to make cosmetic revisions to your PowerPoint presentation.
Every participant in your session who has been identified as a presenter must upload his or her complete set of slides. Participants who are not presenters do not need to take any action. Presenters will log in to the Annual Conference System using their existing credentials (e-mail address and pass phrase) to complete the necessary forms and upload slides.
If you make substantial revisions to your PowerPoint presentation, you must upload the final version and replace the previous version no later than August 31. Your final presentation will be provided to you for your session at the Conference. Additionally, this year ACRM will make your presentation available to conference attendees on a purchasable flash drive. YOU MUST NOTIFY ACRM IF YOU DO NOT WISH YOUR PRESENTATION TO BE INCLUDED FOR DISTRIBUTION.
Professional Education Services Group (PESG) in cooperation with ACRM will offer attendees CME/CE/CEUs for a range of health professionals in rehabilitation. PESG/ACRM will ensure adherence to accreditation regulations for each specialty, according to its individual national or state accrediting bodies. Due to the volume, complexity, and recent changes to these regulations, coupled with more stringent enforcement actions by accrediting bodies, PESG/ACRM will conduct a compliance review of all presentations.
The Program Committee anticipates all presentations to be fair balanced, free of bias, and fully compliant. The PESG/ACRM review will confirm this expectation and ensure compliance to protect each attendee’s ability to earn continuing education credits. We appreciate your cooperation with these requirement.
In the event content in a presentation does not meet minimum requirements, PESG will gladly provide options on how to present content in a compliant manner. PESG will not change content, nor overturn a Program Committee decision to include your presentation in the conference curriculum. You will find their guidance to be useful advice for any presentation at an accredited continuing medical education event in the United States.
To be eligible to participate in the ACRM Poster Award program Poster presenters must submit their poster as a Power Point or .PDF file by August 1, 2014. Presenters will log in to the Annual Conference System using their existing credentials (e-mail address and pass phrase) to upload their files. This is critical to the success of our meeting, and we rely on you to work within our deadlines.
Posters will be assigned to a specific board by subject matter. Your board assignment will be posted near the entrance to the Exhibit Hall. Please be certain to place your poster on the correct board.
Each poster will be assigned a single-sided, landscape format poster board measuring 4′ H × 8′ W. Pushpins will be provided. Please secure your poster carriers in your hotel room, as this is a public space and we cannot be responsible for items left in the poster area.
Note: Accepted Poster Abstracts are scheduled to be published in the electronic pages of Archives of Physical Medicine and Rehabilitation, and will be fully indexed, searchable and citable.
Poster abstracts will be published only if the author has registered for the conference by Friday, 1 August 2014.
Poster Presentation Schedule
Due to the record number of accepted submissions the Poster Viewing sessions will be divided into two groups. Your acceptance letter included the time of your Poster presentation (Group 1 or 2) when your Poster will be viewed.
GROUP 1: Thursday, 9 Oct 2014
Group 1 Poster Board Setup: 7:30 AM – 9:45 AM
Group 1 Poster Viewing: 10:00 AM – 7:00 PM — Group 1 presenters are required to accompany their posters from 5:30 PM – 6:30 PM.
Group 1 Posters Tear Down: 7:30 PM – 8:00 PM — Any poster remaining after 8:00 PM will be removed by staff. ACRM cannot be responsible for abandoned posters.
GROUP 2: Friday, 10 Oct 2014
Group 2 Poster Board Setup: 7:30 AM – 9:45 AM
Group 2 Poster Viewing: 10:00 AM – 2:00 PM — Group 2 presenters are required to accompany their Posters from 12:30 PM – 1:30 PM.
Group 2 Posters Tear Down: 2:00 PM – 6:00 PM — Any poster remaining after 6:00 PM will be removed by staff. ACRM cannot be responsible for abandoned posters.
Help ACRM bring more of your audience to you by helping yourself to this toolbox of promotional materials. Grab a banner ad for your website to invite visitors to your booth at the ACRM Expo. Send an email invitation with an ACRM Conference header to your contacts in Toronto, or add a Save-the Date graphic to your signature block. It’s all here. Take you pick!
CONFERENCE HEADQUARTERS HOTEL
Intercontinental, Toronto Centre
225 Front Street West
Toronto, ON, Canada
BOOK YOUR RESERVATION ONLINE or by phone at +1.416.597.1400
For those who wish to extend their stay in Toronto, the ACRM negotiated room rate is offered three days prior to the conference and three days following, subject to availability.
Room Rate: $205 CAD
Check-In Time: 3:00 PM
Check-Out Time: 11:00 AM
Hotel Cancellation Policy
A credit card is needed to guarantee reservations and there will be no forfeiture amount for reservations cancelled at least 5 days in advance of scheduled arrival. For all other cancellations, the forfeiture amount will be equivalent to a one-night stay plus deposit.