THANK YOU for submitting a proposal to present your research at the ACRM 2019 Annual Conference, Progress in Rehabilitation Research. The Program Committee is delighted to welcome you to the conference faculty. Please bookmark this page and check back frequently for presenter updates, deadline reminders and more.
We aim to keep you informed and supported to ensure the best presenter experience possible. If you don’t find the answer to your question here, please contact speakers@ACRM.org.
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Key Actions & Deadlines
REGISTRATION / HOTEL
- NOW: Book your room at the headquarters Hilton
The ACRM discounted room block will sell out and government rate rooms are going fast. Please don’t delay.
- NOW: Register early for the lowest possible rate, PLUS enter discount code: PRESENTER20 to receive 20% off your total registration. All presenters are required to register for the event.
ACCEPTANCE/ DECLINE NOTIFICATION
- 1 MAR: Instructional Course acceptance/decline notifications due to submitters
- 3 APRIL: Symposia acceptance/decline notifications due to submitters
- 3 APRIL: Intensive Cross-Cutting Program acceptance/decline notifications due to submitters
- 24 MAY: Paper & Poster acceptance/decline notifications due to submitters
- 19 AUG: Late-Breaking Research poster acceptance/decline notifications due to submitters
POSTER & PAPER PRESENTER DEADLINES
- 14 MAY: Call for Late-Breaking Research (posters) opens
Poster proposals due 18 June.
- 13 SEP: Poster Award Deadline – To be considered for up to 20 ACRM Program Committee and Community Group-sponsored poster awards, your final poster file (PDF or PPT slide of poster) must be uploaded to the Presenter Portal by this deadline
- 8 AUG: Abstract Publication Deadline – The abstracts of all oral presentations (papers) and scientific posters accepted on or before 24 May for presentation at the ACRM 2019 Annual Conference are eligible for publication in the November 2019 issue of the Archives of Physical Medicine & Rehabilitation. To qualify, one presenting author of the abstract must be registered for the conference by this deadline.
- 15 SEPT: Late-Breaking Research Poster Presenter Registration Deadline
All abstracts of late-breaking research posters accepted on (TBD) for presentation at the 2019 Conference are eligible for publication in the online pages of the December issue of the ACRM journal, Archives of Physical Medicine & Rehabilitation. To qualify, poster presenters must register for the conference by this deadline.
FINAL PRESENTATION DEADLINES
- 14 OCT: Final Presentation (PPT or PDF) upload deadline
This deadline is for instructional courses, symposia, and oral paper presentations. One final presentation file, comprising all co-presenter slides and one set of CE Compliance Slides, should be uploaded to the Presenter Portal by the lead presenter. ACRM will preload your presentation onto an ACRM laptop for your use in the classroom. Presenters are encouraged to bring a backup of their presentation on a thumb drive.
- 12 OCT: Final Poster File Upload Deadline (PDF or PPT slide of poster)
This deadline is for all poster presenters and provides attendees with access to your poster via the conference app.
Book Your Room
The ACRM hotel room block will sell out. Book early and enjoy the convenience and savings of staying at the conference headquarters hotel.
or by calling +1.877.865.5320 with discount code: CRM
(CRMG for government room block)
ACRM-discounted rates for Single/Double rooms:
Q: Does ACRM offer presenters a registration discount?
A: Yes! All presenters of symposia, oral paper presentations, and posters are eligible for 15% off their total registration. Early Bird discounts also apply.
Q: How do I request my Presenter Discount?
A: When you checkout at registration, enter the presenter code provided in your presenter communications to receive this discount.
Q: Where can I find Registration Rates and deadlines?
A: On the conference website >>
Q: Who can I contact with questions about my registration?
A: Member Services at MemberServices@ACRM.org or +1.833.428.0878
CHANGES TO PRESENTATION OR PRESENTERS
Q: One of my presenters is unable to attend the conference. Can I invite a knowledgeable substitute presenter?
A: Yes, ACRM will be happy to make presenter substitutions. Contact Cindy Robinson at speakers@ACRM.org with the name, credentials (degrees), email address and role of the substitute (presenter, moderator, panelist) you wish to add to the presentation.
Q: I logged into the Presenter Portal, but I cannot make changes to the body of my abstract. Am I permitted to make minor changes?
A: Yes. Please contact Cindy Robinson at speakers@ACRM.org for assistance.
Q: I logged into the Presenter Portal, but I don’t see my posters listed with my other presentations. Where are they?
A: ACRM uses two separate portals to manage presentations. The Presenter Portal is where you manage your symposia, instructional course and/or paper presentations. The Poster Portal is where you manage your posters. Your personal login credentials are the same for both portals. If you lost your password/access key and need assistance, please contact Cindy Robinson at speakers@ACRM.org.
Q: What is the deadline for uploading Symposia and Instructional Course Presentations?
A: 14 October
Q: What is the deadline for uploading Poster Presentations?
A: To be considered for poster awards, poster files must be submitted by 13 SEPT. Otherwise, the final deadline is 21 OCT.
Q: How do I upload my presentation?
A: Log into the Presenter Portal or Poster Portal using the access key you used to upload your submission. Click on the “Upload Presentation” task and an upload feature will appear. You can upload in PDF or PPT format.
Q: Can I have an extension for uploading my poster presentation?
A: Please contact email@example.com to request an extension.
The lead presenter is responsible for collecting and compiling slides from each presenter and compiling them into one final presentation file (PPT or PDF) for upload to the Presenter Portal. ACRM staff will preload presentations each day onto ACRM laptops for your use in the classrooms. This file should include one set of CE Compliance Slides which details conflict of interest disclosures for each of the participating presenters. Non-presenting authors are not required to submit disclosures.
The presentation file will be reviewed to verify that:
- All required CE Compliance Slides are included
- The content is suitable for our interdisciplinary audience
- The presentation is free of commercial content
- The presentation generally matches up with the learning objectives for the session.
Download required CE Compliance slides here.
Distribution of Presentations
ACRM will make all presentation slides available to conference attendees through the conference app. YOU MUST NOTIFY ACRM IF YOU DO NOT WISH YOUR PRESENTATION TO BE INCLUDED FOR DISTRIBUTION no later than 14 October 2019 by emailing meetings@ACRM.org with the session ID, session title, presenter name, email address and instructions to exclude specific presentation slides or all slides for the session.
To facilitate a smooth flow of sessions in each meeting room and reduce opportunities for technical difficulties, all presentations will be pre-loaded and ready to run for the start of each session. Your presentation, as submitted to ACRM, will be loaded on the ACRM laptop the evening prior to your presentation. Our aim is to start and end each session on time.
Session Room Set up
Each session room will be equipped with a laptop, projector, and screen for your presentation. In addition, there will be a table, three chairs and a podium at the front of the room. With the exception of the large plenary sessions, rooms will not generally include a microphone or sound system for videos.
If you require a microphone, plan to use video with sound or require special accommodations (e.g., ramp, stool), please let us know immediately by emailing firstname.lastname@example.org. Please include your name, session ID and session title. If you have already received confirmation, there is no need to alert us again. Requests for a microphone and audio or video equipment on site will be granted on a first come, first served basis and availability cannot be guaranteed. Please notify us by email no later than 15 September 2019.
Presenter Ready Room
A Presenter Ready Room will be available on-site. Hours will be posted closer to the event. Visit the Presenter Ready Room if you have significant changes to your presentation or would like to test your presentation. If you would like assistance outside of the posted hours, please email Maegan Criscione. You are not required to visit the Presenter Ready Room if you do not have changes.
You will be responsible for introducing yourself and running your presentation. Please be sure to arrive 15 minutes prior to the scheduled beginning of your session to ensure a timely start. Please keep to the allotted timeframe, including time for questions and answers.
- Symposia: 75 minutes
- Oral Presentations: each presenter is allotted 15 minutes to present their paper and answer questions (75-minute session total)
- Instructional Courses: 4 or 8 hours
Handouts are not required and are your responsibility if you choose to provide them. Presentations and poster files will be available through the conference app free of charge to registered attendees.
Using Video in Your Session?
If your presentation uses video with sound, please let us know by emailing email@example.com no later than 15 September 2019 so we can ensure the session room is set up properly. Feel free to visit the Presenter Ready Room to test the presentation and video. You are also welcome to bring your presentation on a USB flash drive or even your own laptop if you are concerned about the video playing properly.
If you elect to use your own equipment, you do so at your own risk. ACRM cannot be responsible for technical compatibility issues or proper functioning of your equipment. We highly recommend that you visit the Presenter Ready Room in advance to test your presentation.
As a presenter, you are required to register for the conference through the Presenter Registration portal, even if no registration fee is due. Presenters of symposia, oral paper presentations, and posters are eligible for 15% off their total registration. Enter your presenter code at checkout to receive the lowest rate. Early Bird rates apply.
For those who want to do it all, the WORLD PASS boasts a tremendous value! Learn more >>
Save even more by first renewing/purchasing ACRM Membership!
Non-members receive a six-month introductory ACRM membership with registration, providing access to your choice of 22 specialized ACRM Community Groups.
If you have registration questions or need assistance, please contact MemberServices@ACRM.org.
Each year, the ACRM Program Committee and individual ACRM Community Groups sponsor approximately 20 prestigious poster awards. These awards are reviewed annually and announced in the spring. In 2018 ACRM presented the following poster awards:
- ACRM Outstanding Poster Award:
- 1st Place
- 2nd Place
- 3rd Place
- Stroke ISIG Early Career Poster Award
- Stroke ISIG Outstanding Scientific Poster Award
- Stroke ISIG Newsworthy Poster of the Conference
- Spinal Cord Injury ISIG Best Poster Award
- Spinal Cord Injury ISIG Best Early Career Poster Award
- Measurement Networking Group Early Career Poster Award
- Measurement Networking Group Measurement in Action Poster Award
- Measurement Networking Group Advancing the Science of Measurement Poster Award
- Military & Veteran Affairs Networking Group Best Poster Award
- Military & Veteran Affairs Networking Group Best Early Career Poster Award
- Brain Injury ISIG Early Career Best Poster Award
- Brain Injury ISIG David Strauss Memorial Poster Award
- Brain Injury ISIG Deborah Lee Price Girls & Women with ABI Task Force Poster Award
- International Networking Group Poster Award
- Best Scientific Poster in Cancer Rehabilitation
- New Investigator in Cancer Rehabilitation Poster Award
- Best Early Career Poster in Geriatric Rehabilitation
- Neurodegenerative Diseases Networking Group Best Poster Award
- Neurodegenerative Diseases Networking Group Early Career Poster Award
- Pediatric Rehabilitation Networking Group Poster Award
- Physician and Clinicians Networking Group Poster Award
- Excellence in Complementary, Integrative Rehabilitation Medicine Poster Award
To be eligible to participate in the ACRM Poster Award Program, your poster file (PDF or PPT) must be uploaded to the Poster Portal no later than 13 September 2019. Otherwise, the final deadline for uploading your poster file is 21 October.
Abstracts of oral paper presentations and scientific posters presented at the conference will be published in the electronic pages of the Archives of Physical Medicine and Rehabilitation—the most cited journal in rehabilitation. Abstracts will be fully indexed, searchable, and citable.
POSTER PREPARATION & DISPLAY
Posters will be assigned to a specific display board by subject matter. Your board assignment will be posted near the entrance to the EXPO Hall. Please be certain to place your poster on the correct board.
Poster display boards are single-sided, landscape format boards measuring 4′ H × 8′ W (122 cm Height x 243 cm Width). Posters may be any size as long they will fit on the poster display board. The suggested size is 42” x 90”. Posters should be mounted on the assigned board using the pushpins provided.
POSTER SET-UP & TAKE-DOWN
Poster take-down is Thursday 7 November 4:30 – 8 PM
Any poster remaining after (TBA) will be removed by staff. ACRM cannot be responsible for
POSTER PRESENTATION SCHEDULE
Poster presenters should be prepared to stand by their poster, present their findings and answer questions from attendees during their assigned presentation time.
One presenter per poster is required. Whenever it’s convenient throughout the conference we encourage poster presenters to staff their poster during networking breaks.
Poster Viewing Hours
PLEASE NOTE: Your poster must be displayed for viewing from 6:15 PM on TUES, 5 NOV through 4:30
PM on THURS, 7 NOV.
Promote Your Session
No one knows your presentation better than you. That is why ACRM has developed a wide variety of promotional tools to help you inform and invite the professionals who will benefit most by attending.
Check out the ACRM Marketing Toolbox and take your pick of graphics, logos, webpage links, and banner ads. Use them to effectively promote your session at your own institution, to students and mentees, and like-minded colleagues through your professional listservs, email communications, social media and PowerPoint presentations. Take your pick!