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Pre-Recording Your Presentation

 

OPTION #1: AUDIO RECORDING (PREFERRED)

Watch How-To Tutorial for Audio Recording your Presentation >>

Download Audio Recording Tutorial (PDF) >>

Audio recording within the ACRM Presenter Portal allows you to record your presentation on your own time. Every session must be pre-recorded. Each presenter within your presentation group will complete the following steps within their Presenter Portal:

  • Download and update CME/CEU Disclosure Slides
  • Upload Disclosure slides and Presentation slides for their portion of the presentation
  • Record a synchronized audio narration of their slides

The Presenter Portal is accessible 24/7 for your convenience.

To get started, we recommend first watching the step-by-step tutorial (above) to become familiar with the recording process. You may also wish to download the PDF of instructions for convenient reference.

NOTE: If your presentation includes any of the following, you may prefer to video-record your presentation using option 2 or 3.

  • A panel of discussants
  • Videos within your presentation

 

OPTION #2: VIDEO RECORDING USING YOUR SCREEN-SHARE PROGRAM

If your presentation has panel participation or requires all presenter to interact with each other for the presentation, you may coordinate with your co-presenters to:

  • Record a video of your presentation using your own screen-share program (such as GoToWebinar or Zoom)
  • Upload your MP4 file to your ACRM Presenter Portal.

 

OPTION #3: VIDEO RECORDING WITH ACRM STAFF ASSISTANCE

If your presentation has panel participation or requires all presenter to interact with each other for the presentation, you may coordinate with your co-presenters to:

  • Record a video of your presentation using ACRM’s screen-share program (GoToWebinar or GoToMeeting).
  • When all of your presenters are ready, CLICK HERE >> to schedule a time to record your presentation with ACRM staff assistance. We recommend that you coordinate a run-through of your presentation before scheduling the recording with ACRM staff.

Live Q&A Chat

A little closer to the conference, a task will appear in your Presenter Portal that will allow you to request a live “Q&A Chat” for your presentation. Although it is highly recommended for attendee engagement, the Q&A Chat is not required. On the scheduled day of your presentation, the Q&A Chat feature will allow attendees to type in their questions and presenters will type responses through their Presenter Portal.

ACRM will only turn on your Q&A Chat at your request as we do want to provide an interactive experience for the attendees and want to ensure presenters are engaged in the chat.

 

Instructional Webinar Series for Pre-Recording

ACRM will be conducting a series of instructional webinars to help you plan your presentation and answer questions you may have. All webinars will be recorded and posted so you can review the information if you are unable to attend the times listed below.

  • Instructional Webinar for Pre-Recording Instructional Courses
    Monday, August 3: 3:00 – 4:00 PM ET – REGISTER HERE >>
  • Instructional Webinar for Pre-Recording Symposia, Special Symposia, Lecture Luncheons & Oral Presentations
  • Instructional Webinar for Pre-Recording an e-Poster
    Tuesday, August 11: 3:00 – 4:00 PM ET – REGISTER HERE >>
  • Instructional Webinar for Requesting & Conducting a Live Q&A Chat
    Friday, October 2: 12:00 – 1:00 PM ET – REGISTER HERE >>

 

Questions?

If you are not sure which recording option is best for your presentation, or have concerns about how certain aspects of your presentation will convert to a virtual format, please CLICK HERE >> to schedule a meeting with ACRM staff. Please bookmark the following webpages for handy future reference and add speakers@ACRM.org to your contacts/safe senders list.

 

Deadlines for Uploading Slides & Pre-Recording Your Presentation

Please note the deadlines for presentation slide upload and final pre-recorded presentation. All presentations and final pre-recorded content will be reviewed for CME/CEU compliance per ACCME guidelines. To ensure time for review, adjustments, and final posting before the ACRM Virtual Conference, we will need your content by the dates listed.

7 SEPTEMBER – upload your PowerPoint slides for CE compliance review and approval

14 SEPTEMBER pre-record your presentation

Best Practice Recording Tips

1. Chrome is the preferred browser for this recording.

2. For panel teams, consider coordinating using the same external microphone plug-in equipment if possible. This will provide for more consistency and avoid gaps in audiovisual quality. Sometimes, panels will invest in one set of equipment, share the cost and ship the ‘studio in a box’ to each panel member to keeps costs low yet maintain quality.

3. Stand if possible while recording to stay alert and energized.

4. Be focused on the delivery and not the technology. Practice and get familiar with the technology and your recording environment.

5. Offer reminders to your attendees that they can submit their online evaluations and receive their CEU/CME certifications in the system by visiting the online event library for this event.

6. Review all ACRM training or platform tutorials available to you in advance.

 

FOR BEST AUDIO

1. Avoid using your laptop microphone whenever necessary. Earbuds with a microphone are usually better and there are many affordable external microphones.

2. Don’t turn your head away from the screen when recording your audio – the audio sounds best when you talk speaking directly to the screen.

3. We suggest wearing earbuds or external headphones to avoid your computer audio creating a ‘bounce back’ effect on your audio recording.

4. Use humor, inflection and intonation in your presentation. Avoid simply reading from your script.

5. Get close to the microphone. The further away, the more the ‘chamber echo’ effect will kick in.

6. Playback the audio to ensure the equipment you are using is good quality.

 

RECORDING ROOM

1. Use a small, carpeted room with low ceilings. Avoid a room with a lot of hard surfaces or larger rooms.

2. If recording at your residence, try to use internal rooms to avoid public noise (sirens, birds, wind chimes, construction or other bleed thru audio disturbances). Basements are ideal if they are carpeted.

3. Try to restrict colleagues or family activity (televisions, doors slamming etc.) Let them know the importance of your audio environment for the time you are rehearsing and conducting your final recording.

4. Avoid clutter in and around you. Go for the minimalist affect. This will help your focus, feel secure in your delivery and will avoid audience distraction.