PRESENTER RESOURCES
THANK YOU for submitting a proposal to present your research at the ACRM 2018 Annual Conference, Progress in Rehabilitation Research. The Program Committee is delighted to welcome you to the conference faculty. Please bookmark this page and check back frequently for presenter updates, deadline reminders and more. We aim to keep you informed and supported to ensure the best presenter experience possible. If you don’t find the answer to your question here, please contact speakers@ACRM.org.
Key Actions & Deadlines
- NOW: Book your room at the headquarters Hilton
The ACRM discounted room block will sell out and government rate rooms are going fast. Please don’t delay. Book here. - 31 JUL: Acceptance/Decline Notifications due
Notification of proposal acceptance or decline is due to submitters of Late-Breaking Research poster proposals. - 1 AUG: Paper & Poster Presenters Registration Deadline
All abstracts of papers and posters accepted on or before 31 May for presentation at the 2018 Conference are eligible for publication in the ACRM journal, Archives of Physical Medicine & Rehabilitation. To qualify, poster presenters must register for the conference by 1 August. - 17 AUG: Poster File Upload Deadline (PDF or PPT slide of poster)
This deadline is for poster presenters who wish to be considered for ACRM poster awards. - 1 SEP: Late-Breaking Research Poster Presenter Registration Deadline
All abstracts of late-breaking research posters accepted on 25 July for presentation at the 2018 Conference are eligible for publication in the online pages of the December issue of the ACRM journal, Archives of Physical Medicine & Rehabilitation. To qualify, poster presenters must register for the conference by 1 September. - 7 SEP: Final Presentation (PPT or PDF) upload deadline
This deadline is for instructional courses, symposia, and oral presentations. Presentations not received by this deadline will not be pre-loaded onto ACRM laptops in classrooms. Presenters are encouraged to bring a backup of their presentation on a thumb drive. - 14 SEP: Final Poster File Upload Deadline (PDF or PPT slide of poster) for all poster presenters.
Book Your Room
The ACRM hotel room block will sell out. Book early and enjoy the convenience and savings of staying at the conference headquarters hotel.
BOOK NOW or by calling +1-800-955-4281 or +1-214-748-1200 with discount code: ACM
(2AC for government room block)
Presenter FAQ
PRESENTER REGISTRATION
Q: Does ACRM offer presenters a registration discount?
A: For presenters who register for the Core Conference or World Pass, ACRM is pleased to offer a $100 presenter discount. For single-day registration, presenters will receive a $25 discount.
Q: How do I request my Presenter Discount?
A: As a valued presenter, ACRM has pre-populated the registration system with your profile to ensure you pay the lowest possible rate. No special requests or codes are needed. Simply register ONLY via the official ACRM Presenter Registration link provided in all presenter communications. Your discount will automatically be applied to your registration.
Q: Where can I find Registration Rates and deadlines?
A: On the conference website >>
Q: Who can I contact with questions about my registration?
A: Member Services at MemberServices@ACRM.org or +1.866.405.3489
CHANGES TO PRESENTATION OR PRESENTERS
Q: One of my presenters is unable to attend the conference. Can I invite a knowledgeable substitute presenter?
A: Yes, ACRM will be happy to make presenter substitutions. Contact Cindy Robinson at speakers@ACRM.org with the name, credentials (degrees), email address and role of the substitute you wish to add to the presentation.
Q: I logged into the Presenter Portal, but I cannot make changes to the body of my abstract. Am I permitted to make minor changes?
A: Yes. Please contact Cindy Robinson at speakers@ACRM.org for assistance.
Q: I logged into the Presenter Portal, but I don’t see my posters listed with my other presentations. How can revise my poster presenter profile?
A: ACRM uses two separate portals to manage presentations. The Presenter Portal is where you manage your symposia, instructional course and/or paper presentations. The Poster Portal is where you manage your posters. Your personal login credentials are the same for both portals. If you lost your password/access key and need assistance, please contact Cindy Robinson at speakers@ACRM.org.
PRESENTATION UPLOAD
Q: What is the deadline for uploading Symposia and Instructional Course Presentations?
A: 7 September
Q: What is the deadline for uploading Poster Presentations?
A: To be considered for poster awards, poster files must be submitted by 17 August. Otherwise, the final deadline is 14 September.
Q: How do I upload my presentation?
A: Log into the Presenter Portal or Poster Portal using the access key you used to upload your submission. Click on the “Upload Presentation” task and an upload feature will appear. You can upload in PDF or PPT format.
Q: Can I have an extension for uploading my poster presentation?
A: Please contact meetings@acrm.org to request an extension.
Q: Can I make changes to my presentation after it’s been uploaded?
A: Yes! Minor changes can be made until 14 September.
Presentation Requirements
The lead presenter is responsible for collecting and compiling slides from each presenter and compiling them into one final presentation file (PPT or PDF) for upload to the Presenter Portal. ACRM staff will preload presentations each day onto ACRM laptops for your use in the classrooms. This file should include one set of CE Compliance Slides which details conflict of interest disclosures for each of the participating presenters. Non-presenting authors are not required to submit disclosures.
The presentation file will be reviewed to verify that:
- All required CE Compliance Slides are included
- The content is suitable for our interdisciplinary audience
- The presentation is free of commercial content
- The presentation generally matches up with the learning objectives for the session.
Distribution of Presentations
ACRM will make all presentation slides available to conference attendees through the conference app. YOU MUST NOTIFY ACRM IF YOU DO NOT WISH YOUR PRESENTATION TO BE INCLUDED FOR DISTRIBUTION no later than 14 September 2018 by emailing meetings@ACRM.org with the session ID, session title, presenter name, email address and specific direction to exclude specific presentation slides or all slides for the session.
Registration
As a presenter, you MUST register for the conference through the Presenter Registration portal. We have already created a record for you and pre-qualified you for the best registration rate based on your presenter/membership status.
Keep in mind we do offer a WORLD PASS bundle rate which boasts a tremendous value! Also, you can save even more money by first renewing/purchasing ACRM Membership!
Presenters registering for the core conference will automatically receive a $100 Presenter Discount at checkout. PLEASE NOTE: The Presenter Discount does not apply to single-day registration.
Non-members receive a six-month introductory ACRM membership with conference registration.
If you need a link to the presenter portal, please contact speakers@acrm.org. If you have registration questions or need assistance, please contact MemberServices@ACRM.org.
POSTER AWARDS
In 2018, ACRM is pleased to recognize excellence in rehabilitation research by sponsoring 19 awards for outstanding posters, including:
- ACRM 2018 Outstanding Poster Award
- 1st Place
- 2nd Place
- 3rd Place
- Stroke Early Career Poster Award
- Stroke Outstanding Scientific Poster Award
- Spinal Cord Injury ISIG Best Poster Award
- Spinal Cord Injury ISIG Best Early Career Poster Award
- Measurement Networking Group Early Career Poster Award
- Measurement Networking Group Measurement in Action Poster Award
- Measurement Networking Group Advancing the Science of Measurement Poster Award
- Military & Veteran Affairs Networking Group Best Poster Award
- Military & Veteran Affairs Networking Group Best Early Career Poster Award
- Brain Injury ISIG Early Career Best Poster Award
- Brain Injury ISIG David Strauss Memorial Poster Award
- Brain Injury ISIG Deborah Lee Price Girls & Women with ABI Task Force Poster Award
- International Networking Group Poster Award
- Best Scientific Poster in Cancer Rehabilitation
- New Investigator in Cancer Rehabilitation Poster Award
- Best Early Career Poster in Geriatric Rehabilitation
- Neurodegenerative Diseases Networking Group Best Poster Award
- Neurodegenerative Diseases Networking Group Early Career Poster Award
- Pediatric Rehabilitation Networking Group Poster Award
- Physician and Clinicians Networking Group Poster Award
To be eligible to participate in the ACRM Poster Award Program, your poster file (PDF or PPT) must be uploaded to the Poster Portal no later than 17 August 2018. Otherwise, the final deadline for uploading your poster file is 14 September.
ABSTRACT PUBLICATION
Abstracts of Oral Presentations and scientific Posters presented at the conference will be published in the electronic pages of Archives of Physical Medicine and Rehabilitation—the most cited journal in rehabilitation. Abstracts will be fully indexed, searchable, and citable.
Only abstracts of presenters registered for the conference by 1 August will be published in the October online issue of the journal. Late-breaking research poster presenters registered by 1 September will be published in the December online issue.
POSTER PREPARATION & DISPLAY
Posters will be assigned to a specific display board by subject matter. Your board assignment will be posted near the entrance to the EXPO Hall. Please be certain to place your poster on the correct board.
Poster display boards are single-sided, landscape format boards measuring 4′ H × 8′ W (122 cm Height x 243 cm Width). Posters may be any size as long they will fit on the poster display board. The suggested size is 42” x 90”. Posters should be mounted on the assigned board using the pushpins provided. Please secure your poster carriers in your hotel room, as this is a public space and ACRM cannot be responsible for items left in the poster area.
POSTER SET-UP & TAKE-DOWN
Poster set-up is Sunday, 30 September from 12:00 PM – 6:00 PM. Stop at the Poster Check-in Table near the entrance to the display area to learn where your poster should be mounted.
Poster take-down is Wednesday, 3 October from 11:00 AM – 2:00 PM. Any poster remaining after 2:00 PM will be removed by staff. ACRM cannot be responsible for abandoned posters.
POSTER PRESENTATION SCHEDULE
Poster presenters should be prepared to stand by their poster, present their findings and answer questions from attendees during their assigned presentation time. Schedule notifications are due to poster presenters by 15 June.
One presenter per poster is required. Whenever it’s convenient throughout the conference we encourage poster presenters to staff their poster during networking breaks.
Poster Viewing Hours
SUN, 30 SEP: 6:45 PM – 8:45 PM
MON, 1 OCT: 9:30 AM – 7:30 PM
TUE, 2 OCT: 9:30 AM – 3:30 PM
WED, 3 OCT: 9:30 AM – 11:00 AM
PLEASE NOTE: Your poster must be displayed for viewing from 6:45 PM on SUN, 30 September through 11:00 AM on WED, 3 October.
Promote Your Session
No one knows your presentation better than you. That is why ACRM has developed a wide variety of promotional tools to help you inform and invite the professionals who will benefit most by attending.
Check out the ACRM Marketing Toolbox and take your pick of graphics, logos, webpage links, and banner ads. Use them to effectively promote your session at your own institution, to students and mentees, and like-minded colleagues through your professional listservs, email communications, social media and PowerPoint presentations. Take your pick!